Title
Occupational Medical Provider Services - RFP HR 22-013 - Request for Award (Ordinance S-49708)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Occupational Health Centers of the Southwest, P.A. dba Concentra Medical Centers to provide Occupational Medical Provider Services to City employees through the Human Resources Department’s Occupational Medical Services Program. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $8,500,000.
Report
Summary
Occupational Health Centers of the Southwest, P.A. dba Concentra Medical Centers will partner with the HRD’s Safety Division to provide occupational medical provider services at various locations throughout the Phoenix metropolitan area. The locations will include a twenty-four hour facility, conveniently located at the Phoenix Sky Harbor Airport. Many of the occupational medical provider services are legally mandated, and necessary to continue providing medical treatment to City employees who are injured in the performance of their duties. Some of the services include pre-employment and annual physicals, tower climber physicals, clinical screenings, laboratory testing, audiometric testing, vision screening, vaccinations, work fitness evaluations, return to work fitness evaluations, alcohol and drug testing, post-exposure exams, immunizations and other miscellaneous testing. The current contract with Concentra Medical Centers is set to expire Sept. 30, 2023.
Procurement Information
RFP HR 22-013 was conducted in accordance with Administrative Regulation 3.10. The Human Resources Department received two proposals. The Notice of Solicitation was emailed to 219 vendors registered in ProcurePHX and to additional known vendors in the occupational provider health care industry.
The offers were scored using the following criteria: Qualifications and Experience (350 points), Method of Approach (350 points) and Pricing (300 points).
The evaluation panel determined that one offer was within the competitive range. The finalist provided a Best and Final Offer (BAFO). After reviewing the BAFO response, it was the consensus of the evaluation committee to recommend award to Occupational Health Centers of the Southwest, P.A. dba Concentra Medical Centers. The BAFO resulted in minimal price increases. Overall, the pricing will remain the same as the current pricing, which has been in place since 2019, under the existing Concentra contract.
The consensus scores are as follows:
- Banner Occupational Health-Arizona, LLC dba Banner Occupational Health Clinics : 497 points
- Occupational Health Centers of the Southwest, P.A. dba Concentra Medical Centers: 990 points
After reaching consensus, the evaluation committee recommends award to Occupational Health Centers of the Southwest, P.A. dba Concentra Medical Centers, as the highest scored, responsive and responsible offer most advantageous to the City.
Contract Term
The five-year contract term shall being on or about Oct. 1, 2023.
Financial Impact
The aggregate five-year contract value for these services shall not exceed $8,500,000. Funds are available in multiple departments' budgets. Additionally, the Worker’s Compensation Program Trust Account will be used for worker’s compensation medical expenses.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources Department.