Title
Fujitsu Maintenance and Support (Ordinance S-43828)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Fujitsu Network Communications, Inc., to provide maintenance and support of Fujitsu equipment, components, and hardware used to support the public safety radio communications network. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City currently maintains 52 Fujitsu multiplexors throughout the radio communications network, which serves the Regional Wireless Cooperative (RWC) public safety radio communications partners. The equipment provides a fiber optic platform proven to perform for the wireless microwave network, integrating services for public safety agencies in the Phoenix region to ensure the delivery of communications in the form of voice and data traffic. Fujitsu Network Communication, Inc., is the manufacturer of this hardware, and is the only provider for maintenance and support. The support includes technical engineering, firmware updates, product support, and repair/return of faulty components. By contracting directly with the manufacturer, the City will save about 30 percent as compared to the alternative of using a third party intermediary to broker the same support.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo which cited that Fujitsu Network Communication, Inc., is the exclusive provider of the equipment maintenance and support, and that contracting directly with the manufacturer saves the City money.
Contract Term
The five-year agreement shall begin on or about Sept. 1, 2017.
Financial Impact
The aggregate contract value will not exceed $175,000 (including applicable taxes) with an estimated annual expenditure of $35,000. Funds are available in the Information Technology Services Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Information Technology Services Department.