Title
Data Center Cooling Equipment Maintenance and Repair - Requirements Contract - IFB 22-078 (Ordinance S-48428)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Diversified Data Center Services, and Artic Air Heating & Cooling Inc., to purchase Data Center Cooling Equipment Maintenance and Repair services for Citywide use. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $336,700.
Report
Summary
This Citywide contract is for the preventive maintenance, corrective maintenance, emergency maintenance, and repairs to various data center cooling equipment that is essential to maintaining the City's critical infrastructure. The services will include all inspections and adjustments required to keep the data center cooling equipment in peak operating condition.
Procurement Information
IFB 22-078 was conducted in accordance with Administrative Regulation 3.10. There were four offers received by the Procurement Division on Feb. 3, 2022 which were evaluated on price, responsiveness to specifications, and responsibility to provide the required goods and services. The bid notification was sent to over 300 suppliers and was publicly posted and available for download from the City's website.
Multiple awards are recommended to ensure competitive pricing, the overall lowest cost, and continuous services to the City.
Contract Term
The one-year contract term will begin on or about April 1, 2022. Provisions of the contract include an option to extend up to an additional four years, in one-year increments.
Financial Impact
The aggregate contract value will not exceed $336,700. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.