Title
Goodyear Airport Infield Paving Phase I - Engineering Services - AV41000079 ADOT (Ordinance S-48220)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with TRACE Consulting, LLC to provide Engineering Services that include design and possible construction administration and inspection services for the Goodyear Airport Infield Paving Phase I project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $310,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to implement one of the recommendations of the 2018 Master Plan Update to pave Goodyear Airport infields between Runway 3-21 and adjacent to Taxiway A (areas between taxiway connectors: A2 and A3; A3 and A4; and A8 and A9) as a safety improvement to mitigate the dangers of jet blast and prop-washing blowing around foreign object debris and to improve ease of maintenance in the infields.
TRACE Consulting, LLC's services include, but are not limited to: provide design services, cost estimating, and specifications; assist with bidding for a Design-Bid-Build delivery method; perform detailed survey of the limits of asphalt concrete paving; geotechnical analysis; complete Engineer's Report required for Federal Aviation Administration (FAA), Arizona Department of Transportation (ADOT), and Airport Improvement Program (AIP) grant compliance; provide construction administration and inspection services per AIP and FAA/ADOT grant requirements; review contractor shop/record drawings and submittals; verify compliance with contract documents; prepare inspection reports; conduct warranty inspection; and other tasks for a complete project. Goodyear Airport may opt to extend design services to other infields in future Phases 2 and 3.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Four firms submitted proposals and are listed below.
Selected Firm
Rank 1: TRACE Consulting, LLC
Additional Proposers
Rank 2: Dibble & Associates Consulting Engineers, Inc. dba Dibble
Rank 3: RS&H, Inc.
Rank 4: Armstrong Consultants, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for TRACE Consulting, LLC will not exceed $310,000, including all subconsultant and reimbursable costs.
The Aviation Department anticipates State Grant Funding for this project. Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
1658 S. Litchfield Road, Goodyear, Ariz.
Council District: Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Aviation Department, and the City Engineer.