Title
Open Data Portal Hosting - Amendment (Ordinance S-50344)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 144640 with OpenGov, Inc. to modify the scope of work to add modules to complete the Procurement Suite, and add additional expenditures. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1,950,000.
Report
Summary
In addition to providing the City with the Open Data Portal, this contract allows the City to utilize online functionality of the collaborative Solicitation Development Module to streamline and standardize solicitation documents. This amendment will provide additional modules which build upon functionality to automate the City’s procurement process including Requisitions, Supplier Engagement, Evaluations and Awards, and Contract Management. In addition, a Forms and Workflow Module will allow integration of procurement planning and determination memo approvals, replacing existing applications that are nearing end of support. Implementation of the entire suite will result in more efficient and consistent procurement processes citywide, significant time savings, and more transparent and accessible procurement processes for the City.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The contract term remains unchanged, ending on Feb. 28, 2028.
Financial Impact
Upon approval of $1,950,000 in additional funds, the revised aggregate value of the contract will not exceed $4,899,147. Funds are available in the Finance Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Authorizing the initial one-year contract and expenditures, Ordinance S-43211 on Feb. 1, 2017;
- Authorizing the second year of support and additional expenditures, Ordinance S-44503-0036 on May 2, 2018;
- Authorizing the third year of support and additional expenditures, Ordinance S-45376-0031 on Feb. 20, 2019;
- Authorizing the fourth year of support and additional expenditures, Ordinance S-46400 on March 4, 2020;
- Authorizing the fifth year of support and additional expenditures, Ordinance S-47322 on Feb. 17, 2021;
- Authorizing the sixth year of support, additional users and modules and additional expenditures, Ordinance S-48445 on March 23, 2022;
- Authorizing extension of the contract term and additional expenditures, Ordinance S-49503 on March 22, 2023.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Information Technology Services Department.