Title
91st Avenue Wastewater Treatment Plant Process Control Pipeline Rehabilitation - Engineering Services - WS90100101 (Ordinance S-44759)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Brown and Caldwell, Inc. to provide engineering services that would include design and possible construction administration and inspection services (CA&I) for the 91st Avenue Wastewater Treatment Plant (WWTP) Process Control Pipeline Rehabilitation project. Further request authorization to execute amendments to the contract as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $2 million.
Additionally, request authorization for the City Manager, or his designee, to take all action as deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
Various process piping systems are located within the 91st Avenue WWTP. Process piping within plants 1-3, the headworks, and solids handling areas require rehabilitation and replacement. The process piping systems are exposed, buried, and located within the plant's service tunnels. Rehabilitation or replacement will be prioritized based on the condition of the piping and its criticality to the process.
The 91st Avenue WWTP is owned by the Sub-Regional Operating Group (SROG) and operated by the City of Phoenix.
Brown and Caldwell, Inc.'s design services include, but are not limited to: preparing detailed plans and specifications that will use the City of Phoenix CADD Plan guide; preparing a minimum of three design Job Order Contract documents with individual job order tasks; and conducting design workshops with the team, as needed to meet the goals of the project.
Brown and Caldwell, Inc.'s possible CA&I services would include, but are not limited to: project administration services; engineering services during construction; inspection services; and special services.
Procurement Information
Brown and Caldwell, Inc. was selected for this project using a qualifications-based selection process according to section 34-603 of the Arizona Revised Statutes. Scoring and selection were made in conjunction with the engineering study and assessment services procurement.
Contract Term
The term of the contract is five years from the issuance of the Notice to Proceed. Contract work scope identified and incorporated into the contract prior to the end of contract may be agreed to by the parties, and work may extend past the termination for work in progress. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
Staff will execute the initial contract for engineering design services for a fee not-to-exceed $1 million, including all subconsultant and reimbursable costs. Staff may execute amendments to the contract for additional engineering, design, and/or possible CA&I services for an amount not-to-exceed $1 million, for a total contract value of $2 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Contract payments may be made up to the contract limits for all rendered contract services, which may extend past the contract termination.
Concurrence/Previous Council Action
The City Council approved engineering study and assessment services Contract 142548 (Ordinance S-42518) on May 4, 2016.
Location
91st Avenue WWTP, 5615 S. 91st Ave.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.