Title
Water Meter Procurement (Ordinance S-43872)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with National Meter & Automation, Mountain States Pipe and Supply Co., and Master Meter, Inc., for purchase of water meters for the Water Services Department. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City is seeking a multi-year contract for purchase of mechanical and non-mechanical (digital) water meters and associated components. This purchase will provide a long-term inventory of critical parts. Water meters and associated components are required as part of the City’s infrastructure to measure, track, and bill customers for their water use on a monthly basis.
Procurement Information
Solicitation 84-17-020-RFP-8423 was conducted in accordance with City of Phoenix Administrative Regulation 3.10. Three offers were received from National Meter & Automation, Mountain States Pipe and Supply Co., and Master Meter, Inc. All offers were determined responsive. The offers were scored by a four-member evaluation committee based on the quality and acceptability of the parts offered, product warranty, and proposed prices. The final prices are based on each Offeror’s aggregate value over the five-year performance period. The Offerors and their final scores are as follows:
Offeror Score Price
National Meter & Automation 898 $19,616,014
Mountain States Pipe and Supply Co. 718 $1,344,475
Master Meter, Inc. 695 $516,504
The Water Services Department recommends that the offers from these three contractors be accepted as responsive and responsible, determined to be fair and reasonable, and the most advantageous to the City.
Contract Term
The contract term shall be for three years, with two one-year options to be exercised at the City’s discretion. The term shall begin on or about Sept. 1, 2017, with an end date of Aug. 31, 2022.
Financial Impact
The aggregate value of the three contracts will not exceed $21,476,993 (including applicable taxes). Funds are available in the Water Services Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.