Title
Contract for Roofing and Roofing Systems - Installation, Products and Services (Ordinance S-46033)
Description
Request to authorize the City Manager, or his designee, to enter into a participating agreement with Jim Brown and Sons Roofing, CO., Inc., dba JBS Roofing; Sprayfoam Southwest, Inc., dba Roofing Southwest; and Centimark Corp., dba Centimark for the purchasing of roof and roofing systems under the Mohave Educational Services Cooperative Agreements 18R-JBSR1-0418, 18R-ROOF-0418, and 18R-CTMK-0418. The aggregate contract value will not exceed $6,500,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
These agreements with Jim Brown and Sons Roofing, Sprayfoam Southwest, and Centimark will be utilized to purchase roof and roofing systems installations, repair, restoration, products and various services for a wide variety of roof types to meet the City's various and ongoing needs for roof systems replacement and repairs, on an "as required, when required" basis. The contracts include a variety of systems to accommodate all City structures. Roof condition assessments are performed to determine the repairs necessary to prevent leaks and damages to the building interior. These contracts will be Citywide agreements, made available for use by all departments. However, the primary users have historically been the Parks and Recreation, Phoenix Convention Center, Aviation, Public Works, Streets and Water Services departments. Approximately 80 percent of the contract spend is used by enterprise funds.
Procurement Information
In accordance with the Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative contract from another public agency. The contract awarded by Mohave Educational Services Cooperative (MESC), a local non- profit intergovernmental agency, was awarded through a competitive process, consistent with the City's procurement process, as set forth in Phoenix City Code, Chapter 43. Use of this cooperative contract allows the City to benefit from a local cooperative agency, a local vendor and the consolidated buying power of multiple Arizona cities, towns, counties, school districts and fire districts.
Contract Term
The contract term will begin on or about Sept. 1, 2019 and will expire after five years.
Financial Impact
The aggregate contract value will not exceed $6,500,000, with an estimated annual spend of $1,300,000. The contracts will be available to all City departments. The contract Funds are available in the various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.