Title
Laboratory and Medical Equipment, Supplies, Services, and Reagents - COOP 21-128 (Ordinance S-47863)
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative participating agreement with Arrowhead Scientific Inc., doing business as Arrowhead Forensics, to purchase laboratory and medical equipment, supplies, services, and reagents for the Police Department. A cooperative agreement was established by Maricopa County under solicitation 210001-C. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $1.5 million.
Report
Summary
This contract will provide a wide variety of laboratory and medical equipment, supplies, chemicals, reagents, and related services for the Police Department. Forensic equipment and supplies are an integral part of the Police Department to accurately and efficiently process crime scenes, collect and impound evidence, and analyze items of evidence related to criminal investigations. In addition, this equipment is a critical part of the Police Department's efforts to provide life safety services to the public and for use in critical incidents and complicated scenes.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through competitive processes consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43.
The Maricopa County contract covers the purchase of laboratory and medical equipment, supplies, services, and reagents as required by the Police Department. The contract was awarded on Aug. 27, 2020. The use of this cooperative will provide the City national discounts on these products. Additionally, review of pricing and availability from registered small and local businesses indicates that this cooperative contract offers the best value to the City.
Upon City Council approval of this item, a purchasing agreement incorporating the City’s terms and conditions will be fully executed between the referenced vendor and the City.
Both the American Bar Association and National Institute of Government Purchasing endorses the use of Cooperative Agreements by municipalities and other public institutions. An established best practice in government procurement, Cooperative Agreements provide extensive benefits to procurement officials by leveraging volume purchasing for maximum cost benefit and ensuring best value.
The Assistant Finance Director recommends that the cooperative participating agreement with Arrowhead Scientific Inc. doing business as Arrowhead Forensics be accepted.
Contract Term
The five-year contract term will begin on or about Sept. 1, 2021.
Financial Impact
The aggregate contract value will not exceed $1.5 million. Funds are available in the Police Department’s budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Jeffrey Barton and the Police Department.