Title
Chiller Maintenance and Repair Services - IFB 19-FMD-023 - Amendment (Ordinance S-50128)
Description
Request to authorize the City Manager, or his designee, to amend Agreements 149541 with Mesa Energy Systems, Inc. dba Emcor Services Arizona; 149548 with Trane US, Inc.; and 149542 with Pueblo Mechanical & Controls, LLC, to allow additional expenditures for chiller maintenance and repairs in City-owned facilities. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $793,000.
Report
Summary
The Public Works Department is responsible for maintaining and repairing chillers in City-owned facilities. Chillers are necessary in order to maintain temperatures in buildings, and are the primary source of cooling in larger facilities. These full-service agreements provide annual inspections, maintenance, and repairs of these systems. The additional expenditures are necessary and will help maintain chillers citywide to ensure they run efficiently and to help minimize repair costs. This request will also support the facilities maintained by the Water Services Department.
Procurement Information
Invitation for Bid 19-FMD-023 was conducted in accordance with Administrative Regulation 3.10. Five offers were received by the Public Works Department on Jan. 23, 2019. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offers submitted by Mesa Energy Systems, Inc. dba Emcor Services Arizona; Trane US, Inc.; and Pueblo Mechanical & Controls, LLC were deemed fair and reasonable.
Contract Term
The one-year contract terms started on May 1, 2019, with four option years to be exercised in increments of up to one year, with a contract end date of April 30, 2024.
Financial Impact
The initial authorization for these agreement was for an expenditure not-to-exceed $2,215,000. This request will increase the authorization of the agreements by an additional $793,000, for a new not-to-exceed agreement value of $3,008,000. Funds are available in the Water Services and Public Works departments' budgets.
Concurrence/Previous Council Action
The City Council approved Agreements 149541 with Mesa Energy Systems, Inc. dba Emcor Services Arizona; 149548 with Trane US, Inc.; and 149542 with Pueblo Mechanical & Controls, LLC (Ordinance S-45452) on March 20, 2019.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Mario Paniagua, and the Water Services and Public Works departments.