Title
Traffic Paint - Requirements Contract - RFA 18-304 (Ordinance S-44910)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Ennis-Flint, Inc. to purchase high build and fast dry traffic paint for the Street Transportation Department in an amount not to exceed $1.1 million. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Street Transportation Department Signing and Striping Section uses high build and fast dry paint that meets the Manual on Uniform Traffic Control Devices (MUTCD) specifications. The high build and fast dry paint will be used to install and maintain traffic lane stripes or street markings on roadways throughout the City. The Signing and Striping Section has historically purchased from local vendors due to warehouse storage capacity. Over the next 12 months, the Department will identify the most cost effective option for purchasing traffic paint, which may require identifying storage options. For this one-year contract, the Street Transportation Department did extensive research and Ennis-Flint is the only local vendor capable of providing the volume of traffic paint material needed, storing the material and exchanging damaged/leaking totes on the same day, which minimizes environmental issues.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of an approved determination memo citing that Ennis-Flint, Inc. is the only local vendor capable of providing the volume of traffic paint material needed for Street Transportation operations.
The Deputy Finance Director recommends that the contract with Ennis-Flint, Inc. be accepted.
Contract Term
The one-year contract term will begin on or about Sept. 1, 2018.
Financial Impact
The aggregate contract value will not exceed $1.1 million. Funds are available in the Street Transportation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation and Finance departments.