Title
Machine Shop and Related Services - Amendment (Ordinance S-48425)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 154134 with Device Development, LLC to provide additional funding for machine shop services and allow the Public Works Department to use this contract. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures included in this amendment will not exceed $22,500.
Report
Summary
The purpose of this amendment is for the Public Works Department to be added as an authorized user of the existing Water Services Department contract for Machine Shop and Related Services. The Facilities Operations Division (FOD) periodically enlists services from local machine shops. These services include custom machining and metal fabrication for creation of new parts and repair of existing equipment. FOD relies on this service to support City staff in maintaining and rebuilding large pumps; motors; heating, ventilation, and air conditioning (HVAC) equipment; and industrial machinery. Additionally, the vendor will provide services to fabricate new shafts and couplings to adapt new motors to older equipment at various locations throughout the City.
Contract Term
The contract term will remain unchanged, ending on June 30, 2027.
Financial Impact
The initial authorization of Contract 154134 was for an expenditure not-to-exceed $1.42 million. An amendment increased the authorization for the contract by $50,000. This amendment will increase the authorization for the contract by an additional $22,500, for a new total not-to-exceed contract value of $1,492,500.
Funding is available in the Public Works Department's budget.
Concurrence/Previous Council Action
The City Council approved:
- Machine Shop and Related Services Contract 154134 (Ordinance S-47424) on April 7, 2021; and
- Machine Shop and Related Services Contract 154134 - Amendment (Ordinance S-48268) on Jan. 26, 2022.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services and Public Works departments.