Title
John Deere Replacement Parts and Repair Services Contract - EXC-PKS-23-0001 - Request for Award (Ordinance S-50108)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Arizona Machinery, LLC dba Stotz Equipment to provide John Deere Replacement Parts and Repair Services for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $950,000.
Report
Summary
This contract will provide the Parks and Recreation Department with labor, materials and supplies to maintain and repair John Deere equipment to ensure the safe and efficient operation of equipment used at various City park locations. These services are vital for the repair, recondition and maintenance of equipment such as tractors, riding lawnmowers, blowers and other equipment critical to the department's operations. The required equipment covers a broad range of models.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. Staff researched similar providers for products, equipment service and repair companies and was unable to find another qualified vendor based on the department's current inventory and specifications. Staff reached out to the vendor Arizona Machinery, LLC dba Stotz Equipment for additional information. The vendor disclosed is the only John Deere dealer located in Maricopa County with a contract to sell replacement parts for John Deere agricultural, golf and turf, commercial and consumer equipment.
Contract Term
The contract will begin on or about Aug. 1, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $950,000 for the five-year aggregate term.
Funding is available in the Parks and Recreation Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and Recreation Department.