Title
Asphalt Paving Services (Ordinance S-44363)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 144663 with Regional Pavement Maintenance of Arizona for purchase of asphalt paving services for the Public Works Department. Additional expenditure of $210,000 is needed, and the revised aggregate value will not exceed $1,810,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The agreement with Regional Pavement Maintenance of Arizona is used to provide asphalt paving services at locations throughout the City, including asphalt repairs, patching, crack filling, re-surfacing, removal and replacement, seal coating and line striping. Additional funding is needed to perform critical maintenance work to pave and repair surfaces at various locations for the Public Works and Library departments. The repairs are required to maintain safety and facility maintenance standards for paving services.
Procurement Information
The City is using the agreements with Mohave Educational Services Cooperative (MESC) to purchase asphalt paving services at locations throughout the City. MESC received five offers and awarded contracts with Ace Asphalt of Arizona and Regional Pavement Maintenance of Arizona.
Contract Term
The initial contract term is one year with provisions to extend the contract up to three additional years, through March 16, 2020, which may be exercised by the City Manager, or his designee, if in the City's best interest to do so.
Financial Impact
Additional expenditures of $210,000 is needed, and the revised aggregate value will not exceed $1,810,000. Funds are available in the Public Works Department's budget.
Concurrence/Previous Council Action
This contract is a result of Council approval of MESC Contract 144663 on June 22, 2016.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.