Title
Contract Recommendation for Asphalt and Striping Services (Ordinance S-47171)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Cactus Transport, Inc.; Sunland Asphalt & Construction, Inc.; and Viasun Corporation for asphalt and striping services to be used on an as-needed basis. Further request to authorize the City Controller to disburse all funds related to this item. The total aggregate amount is $6,650,000 over the life of the contracts.
Report
Summary
The Public Works Department is responsible for asphalt and striping maintenance and repairs at various City locations. These asphalt services include maintenance and repair to foundations, driveways, and walkways. Striping services include disability signage and striping in parking lots and loading areas. The Aviation Department is responsible for asphalt and striping projects and maintenance at Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport. These airport services include asphalt paving, crack fill, sealing, safety bollards, disability signage, and striping.
Procurement Information
Invitation for Bid 21-FMD-018 was conducted in accordance with Administrative Regulation 3.10. Six offers were received by the Public Works Department Procurement Services on Sept. 30, 2020. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offers submitted by Cactus Asphalt, A Division of Cactus Transport, Inc.; Sunland Asphalt & Construction, Inc.; and Viasun Corporation were deemed fair and reasonable.
Total for requested services at all City-owned, non-Aviation Department properties for asphalt services:
Group A
- Sunland Asphalt & Construction, Inc.: $1,368.73 bid total.
Group B
- Cactus Asphalt, A Division of Cactus Transport, Inc.: $1,420.73 bid total; and
- Viasun Corporation: $1,437.02 bid total.
Total for requested services at all Aviation Department properties for asphalt services:
Group C
- Sunland Asphalt & Construction, Inc.: $3,545.23 bid total.
Group D
- Viasun Corporation: $1,454.13 bid total.
Contract Term
The one-year term of the contracts will begin on or about Jan. 1, 2021. The contracts will contain four one-year options to extend the term, for a total contract term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the contracts, including all option years, is $6,650,000, including all applicable taxes, with an estimated annual expenditure of $1,330,000. Funds are available in the Public Works and Aviation departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters and the Aviation and Public Works departments.