Title
Automated Vehicle Location Services Contract - RFA 2324-WAD-531 - Request for Award (Ordinance S-50486)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Manhattan Telecommunications Corporation, LLC (MetTel) to provide automated vehicle locator services for the Water Services and Street Transportation departments. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,994,400.
Report
Summary
This contract will provide telematic hardware and data monitoring services for tracking vehicles and obtaining essential data for vehicle maintenance for the Water Services and Street Transportation departments. Responsibilities include collecting and maintaining data from approximately 1,000 vehicles, which is essential for continuity of operations.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances without Competition for restrictive specifications, as the hardware and the data monitoring equipment are proprietary to MetTel.
Contract Term
The contract will begin on or about Jan. 3, 2024, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $1,994,400 for the five-year aggregate term.
Funding is available in the Water Services and Street Transportation departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Alan Stephenson, and the Water Services and Street Transportation departments.