Title
Arts, Education, and Recreation Supplies and Equipment Qualified Vendor List (Ordinance S-50987)
Description
Request to authorize the City Manager, or his designee, to approve a Qualified Vendor List (QVL) and enter into contracts with eligible contractors to provide Arts, Education, and Recreation Supplies and Equipment to the Human Services and Library departments. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate value of the contracts will not exceed $3.1 million over the life of the QVL.
Report
Summary
The City of Phoenix Human Services and Library departments have an ongoing need for arts, education, and recreation supplies and equipment to support their Head Start Birth to Five program, Family Services Centers, Community Initiatives, Senior Services, and infant and toddler programs at public libraries.
Procurement Information
A Request for Qualifications, RFQu-24-HSD-79, was processed in accordance with City of Phoenix Administrative Regulation 3.10 to establish a QVL.
The Human Services Department received 13 offers on March 15, 2024. Ten of the offers were deemed to be responsive and responsible. An evaluation committee evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
- Experience and Qualifications
- Method of Approach and Delivery of Services
- Cost
After reaching a consensus, the evaluation committee recommends award to the following offerors:
- Lakeshore Parent, LLC and Lakeshore Learning Materials, LLC: 1,000 points
- STEMfinity, LLC: 953 points
- Chalk Spinner, LLC dba Kodo Kids: 863 points
- S&S Worldwide, Inc.: 860 points
- Kaplan Early Learning Company: 826 points
- Earlychildhood, LLC dba Discount School Supply: 790 points
- Really Good Stuff, LLC: 790 points
- eSpecial Needs, LLC: 766 points
- School Health Corporation: 700 points
- Complete Book & Media Supply, LLC: 610 points
Contract Term
The contracts will begin on or about July 1, 2024, for a five-year term with no options to extend.
Financial Impact
The aggregate value of all contracts will not exceed $3.1 million. Funding for the Human Services Department is available from the United States Department of Health and Human Services, Administration of Children, Youth, and Families, and the Human Services Department Operating budget. Funding for the Library is available from the First Things First Grant and the Library Department Operating budget.
Concurrence/Previous Council Action
This item was approved by the Head Start Policy Council on May 13, 2024, by a vote of 10-0.
Department
Responsible Department
This item is submitted by Deputy City Managers Gina Montes and Inger Erickson, and the Human Services and Library departments.