Title
Contract with Banner -- University Medical Center Phoenix for FEMA Pharmaceutical Cache (Ordinance S-43862)
Description
Request authorization for the City Manager, or his designee, to enter into a contract with Banner -- University Medical Center Phoenix, to purchase, maintain, supply, and store medical supplies and pharmaceuticals that allow Phoenix to be nationally deployable through the Federal Emergency Management Agency (FEMA). Authorization is also requested for the City Controller to disburse funds.
Report
Summary
FEMA was established in 1991 to respond to national disasters. In 1992, FEMA selected the Phoenix Fire Department to participate as one of the seven initial task force response teams by establishing Arizona Task Force One (AZ-TF1). The City of Phoenix Fire Department is the sponsoring agency for AZ-TF1, one of 28 FEMA National Urban Search & Rescue (US&R) Response System task forces. AZ-TF1 has rapidly deployed skilled personnel and state-of-the-art equipment to sites of natural disasters, terrorist attacks, and building collapses such as Oklahoma City, 9/11, Hurricanes Rita, Katrina, Ike and Gustav. In addition to search and rescue, task force members provide immediate medical treatment to survivors, Hazardous Materials (HazMat) monitoring, and stabilization capabilities. Each US&R task force is deployable 24 hours a day/seven days per week, and is required to maintain a condition of continued preparedness and operational readiness - which includes a pharmaceutical cache.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo, which stated that, per a Cooperative Agreement with FEMA, the Fire Department agrees to maintain standardized equipment (determined by FEMA). When deployed, AZ-TF1 brings medications to treat task force members and victims. In accordance with federal guidelines, the pharmaceutical cache must be in a constant state of readiness; soon-to-expire medications must be replaced with fresh ones and the cache must be accessible to AS-TF1 24 hours per day. The pharmaceutical cache must also be stored in an environment with controlled access and Banner -- University Medical Center (BUMC) is the closest hospital to the AZ-TF1 deployment site. The secured cache is stored at BUMC at no cost to AZ-TF1 and the only charge is for the replacement of expiring medication. AZ-TF1 is required to deploy within four hours (via road), or six hours (via air), as soon as a FEMA activation notification is received. The BUMC location has been approved by FEMA and tested to comply with this process. In addition, the facility meets the Federal requirements for secure pharmaceutical storage.
Contract Term
The five-year contract will begin on or about Sept. 30, 2017 and end on Sept. 29, 2022.
Financial Impact
The aggregate five-year cost shall not exceed $100,000. Funds for this service are included in the Fire Department's operating budget.
Location
Banner -- University Medical Center Phoenix is located at 1111 E. McDowell Road, in Council District 4, however, the pharmaceutical cache could be deployed citywide or nationally.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr., and the Fire Department.