Title
Crafco Equipment, Parts and Services Contract - COOP26-0349 - Request for Award (Ordinance S-53144) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to execute a contract with Crafco, Inc. to provide equipment, parts, and services for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,200,000.
Report
Summary
Under the contract, Crafco, Inc. will provide the Aviation Department with a wide range of roadway maintenance equipment, products, and services to preserve the integrity and service life of airport pavement infrastructure at Phoenix Sky Harbor International Airport (PHX). To ensure that roadway integrity is maintained, PHX uses crack sealing as a standard pavement preservation practice that prevents water intrusion and extends the lifespan of roadway infrastructure.
Procurement Information
According to Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. This cooperative contract was established by Sourcewell through Master Agreement No. 050625-CFC using a process consistent with the City's procurement process set forth in the Phoenix City Code Chapter 43. Using the Master Agreement allows the City to purchase pavement materials and services in addition to benefiting from national government pricing and volume discounts.
Contract Term
The five-year term of the contract will begin on or about November 1, 2026, and the contract includes a one-year option to extend the term.
Financial Impact
The contract value will not exceed $1,200,000 over the five-year term.
Funding is available in the Aviation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Frank McCune and the Aviation Department.