Title
Facility Condition Assessments Agreements - RFQu 24-FMD-002 (Ordinance S-50122)
Description
Request to authorize the City Manager, or his designee, to establish a qualified vendor list and enter into separate agreements with Arrington Watkins Architects; DLR Group, Inc.; Facility Engineering Associates; FM Solutions Management, LLC; and SmithGroup, Inc. to provide facility condition assessments on City-owned facilities. Further request to authorize the City Controller to disburse all funds related to this item. The value of the agreement will not exceed $6.1 million.
Report
Summary
The Public Works Department is responsible for assessing the condition of City-owned facilities. Facility condition assessments are essential to monitor and maintain the health and safety of more than 1,500 facilities. Information obtained from the assessments is used to identify areas of immediate need, address maintenance improvements, and verify functional or economic obsolescence. This information allows for planning, budgeting, and prioritizing the necessary maintenance and repairs of each facility. These agreements will also provide assessments for facilities maintained by the Phoenix Convention Center, Housing and Water Services departments.
Procurement Information
Request for Qualifications (RFQu) 24-FMD-002 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department received fourteen proposals on March 29, 2023. One proposal was deemed non-responsive. The proposals were evaluated by a panel that included representation from Fire, Phoenix Convention Center, Street Transportation, Water Services and Public Works departments. The proposals were evaluated based on criteria set forth in the RFQu with 1,000 maximum points possible.
Arrington Watkins Architects: 935 points
DLR Group, Inc.: 921 points
ECS Southwest, LLP: 735 points
Facility Engineering Associates: 921 points
FM Solutions Management, LLC: 930 points
GLHN Architects & Engineers, Inc.: 858 points
Kimley-Horn and Associates, Inc.: 890 points
McKinstry Essention, LLC: 875 points
Partner Engineering and Science, Inc.: 888 points
Property Condition Assessments, LLC: 851 points
Sazan Group, Inc.: 895 points
SmithGroup, Inc.: 934 points
Terracon Consulting Engineers & Scientists: 916 points
The evaluation panel recommends the offers from Arrington Watkins Architects; DLR Group, Inc.; Facility Engineering Associates; FM Solutions Management, LLC; and SmithGroup, Inc. to be accepted as the responsive and responsible offers with the highest point value received.
Contract Term
The initial one-year term of the agreements will begin on or about Dec. 1, 2023. The agreements will include four one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The value of the agreements, including all option years, is $6.1 million, including all applicable taxes. Funding is available in various departments' operating and CIP budgets.
..Department
Responsible Department
This item is submitted by Interim Deputy City Manager John Chan, Deputy City Managers Gina Montes, Ginger Spencer and Mario Paniagua, and the Phoenix Convention Center, Housing, Water Services, and Public Works departments.