Title
Online Cataloging - OCLC - 133227 D (Ordinance S-47945)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 133227 with OCLC, Inc. for the purchase of Online Cataloging for the Library Department. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $650,000.
Report
Summary
OCLC, Inc. is a non-profit global library cooperative that provides shared technology services, original research, and community programs for its members worldwide, and which Phoenix Public Library (PPL) has been a member for over 20 years. Through OCLC’s Interlibrary Loan Service, PPL customers can borrow digital materials from libraries all over the world. OCLC is the library standard for providing libraries worldwide with access to millions of digitalized pre-created records (metadata). This contract will allow PPL staff to copy OCLC’s pre-created metadata, rather than creating records from scratch, which increases efficiency since PPL adds thousands of new records to its digital catalog each year. OCLC’s system also allows PPL customers to search for and receive results quickly. The additional funds are needed to ensure that the OCLC materials and services are continuously provided to PPL customers for an additional five years.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The contract term is from Oct. 21, 2011 through Sept. 30, 2026.
Financial Impact
Upon approval of $650,000 in additional funds, the revised aggregate value of the contract will not exceed $1,374,920.78. Funds are available in the Library Department’s budget.
Concurrence/Previous Council Action
This contract was originally approved by City Council on Oct. 5, 2011. Ordinance S-41897 for $200,000 was approved by Council on July 1, 2015, Ordinance S-43459 for $100,000 was approved by Council on May 10, 2017, and Ordinance S-44802 for $450,000 was approved by Council on June 20, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Library Department.