Title
Request to Enter into an Agreement with Vander Weele Group, LLC for Home Visit Rating Scale Observation Services (Ordinance S-49231)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Vander Weele Group, LLC to conduct observations utilizing the Home Visit Rating Scales-3 (HOVRS3) tool for their Head Start Birth to Five Programs Home-Based option in an amount not to exceed $764,170 for a five-year period. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The City of Phoenix Head Start Birth to Five Program is a high-quality early education and child development program whose goal is to prevent and eliminate a learning gap for low-income families. Early Head Start serves 300 infants, toddlers, and pregnant women through home visitation and monthly socialization groups, emphasizing the parent's role as their child's first and most important teacher. Services are delivered using a developmental parenting approach through weekly, 90-minute home visits and monthly socialization groups. The consultant will provide reliable observers to administer and complete the HOVRS3 to measure the quality of home visit practices and engagement for the Head Start Program Home-Based option.
Procurement Information
A Request for Proposal procurement was conducted in accordance with City of Phoenix Administrative Regulation 3.10.
One proposal was received and deemed responsive and responsible. An evaluation committee of City staff evaluated the offer based on the following criteria with a maximum possible point total of 1,000:
Method of Approach and Service Implementation (500 points);
Experience and Qualifications of Key Staff (400 points); and
Fee Schedule (100 points).
After reaching consensus, the evaluation committee recommends contract award to the following offeror:
Vander Weele Group, LLC.
Contract Term
The contract term will begin on or about Jan. 2, 2023, for a five-year term with no options to extend.
Financial Impact
Expenditures shall not exceed $764,170 over the life of the contract. Funding is available from the U.S. Department of Health and Human Services, Administration of Children, Youth and Families. No additional General Funds are required.
Concurrence/Previous Council Action
On Dec. 13, 2021, the Head Start Birth to Five Policy Council approved the request to release the Home Visit Rating Scale Observation Services RFP.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.