Title
Periodical Subscription Services - Requirements Contract - RFP 19-033 (Ordinance S-45127)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with EBSCO Information Services for Periodical Subscription Services for the Library Department for five years in an amount not to exceed $672,000. Further request authorization for City Controller to disburse funds related to this item.
Report
Summary
This contract will provide periodical subscriptions and related services to enable the Library Department to make available a variety of informative magazines, newspapers, and journals of all topics and genres and from a vast number of publishers, to community residents at the Library Department's 17 branches. This contract will also assist the Library Department in managing both new and renewal subscriptions by providing technical support, online ordering and lost issue claims capabilities, as well as a variety of reports and analytics to ensure the informational needs of community residents are met.
Procurement Information
Request for Proposal (RFP) 19-033 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the Finance Department's Procurement Division on Aug. 31, 2018. The proposals were scored by a three-member evaluation panel based on the following criteria:
- Approach to Scope of Work
- Qualifications and Expertise
- Price
The proposers and their scores are as follows:
- EBSCO: 960 points
- WT Cox: 512 points
The Deputy Finance Director recommends that the offer from EBSCO Information Services be accepted as the highest-scoring, responsive and responsible offer that is most advantageous to the City.
Contract Term
The five-year contract term shall begin on or about Jan. 1, 2019.
Financial Impact
The aggregate value of the contract shall not exceed $672,000, with an estimated annual expenditure of $134,400. Funds are available in the Library Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Library and Finance departments.