Title
Authorization to Enter into Contracts for Document Review Legal Services (Ordinance S-48892)
Description
Request to authorize the City Manager, through the City Attorney, or his designee, to enter into contracts with Business Intelligence Associates, Inc. dba BIA and QuisLex, Inc. to provide document review legal services for the Law Department on an as-needed basis as determined by the City Attorney. Further request an exemption to the indemnification and/or limitation of liability provisions of Phoenix City Code section 42-18. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $350,000 over the three-year contract term.
Report
Summary
These contracts will provide document review legal services to assist the Law Department with high-volume document review projects, especially related to the Department of Justice investigation, that involve analysis and sorting of legally privileged and/or confidential information. These services are critical to allow the Law Department to timely and efficiently comply with document requests while ensuring that privileged, confidential, and otherwise protected information is properly identified and secured.
Procurement Information
The City Code authorizes the City Attorney to enter into agreements to provide legal services for the City of Phoenix. Legal services, including the services sought here, are exempted from the competitive procurement requirements of the City Code. However, the Law Department still sought quotes from multiple prospective contractors and selected Business Intelligence Associates, Inc. and QuisLex, Inc. as the only responsive contractors.
Contract Term
The contract will begin on or about July 1, 2022, for a three-year term with no options to extend.
Financial Impact
Funds are available in various department budgets, including Law Department and the Self-Insurance Fund. The individual contracts and related project-specific engagements will set forth the specific fees for each service. Payments will be made from affected funding sources, primarily the Self-Insurance Fund, or the general fund on an individual project or assignment basis. Total expenditures over the life of the contracts will not exceed $350,000.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Law Department.