Title
Request Authorization to Enter into Contracts with the Department of Economic Security, Maricopa County and Valley of the Sun United Way and Amend Contract with PUN Group, LLP (Ordinance S-49362)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with the Department of Economic Security (DES), Maricopa County (MC) and Valley of the Sun United Way (VSUW) (collectively “Funders”) to provide fiscal monitoring services via the City’s contractor PUN Group, LLP (PUN Group). Further request authorization to amend Contract 149307 with PUN Group to add funding in an amount not to exceed $20,130 for a new contract total of $969,001 and to expand the scope of work to include fiscal monitoring services for the Funders’ contracts with Central Arizona Shelter Services, Inc. (CASS), which the City also funds. The Funders will reimburse the City for all costs incurred for the fiscal monitoring of their respective contracts. Additionally request to authorize the City Treasurer to accept and City Controller to disburse all funds related to this item for the life of the contract. The additional funding will be provided by DES, MC, and VSUW. There is no impact to the General Fund.
Report
Summary
PUN Group conducts annual fiscal audits of subrecipients accountable to the City to facilitate Human Services Department programs. The City, DES, MC and VSUW are the main funders of CASS’s emergency shelter located at 230 S. 12th Ave. in Phoenix. The intent of this amendment is to have a unified fiscal system for auditing CASS to enhance efficiency and transparency for the City, the Funders, and CASS.
Contract Term
The term of each Funder’s contract will begin on or about Jan. 1, 2023, and run through June 30, 2023, with a one-year option to extend beginning July 1, 2023, which may be exercised by the City Manager or designee.
The term of the contract for PUN will remain unchanged. The contract began on Dec. 15, 2018, for a one-year term, with four one-year renewal options, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate value of the Funder’s contracts will not exceed $20,130. The funding breakdown per Funder is as follows:
- DES: $6,710
- MC: $6,710
- VSUW: $6,710
This funding is being added to PUN’s contract for a new contract total of $969,001.
Concurrence/Previous Council Action
- On Nov. 8, 2018, the Phoenix Business and Workforce Development Board approved the Workforce Development Program funding portion of Contract 149307.
- On Dec. 12, 2018, the City Council approved entering into contract with the PUN Group with Ordinance S-45232.
- On Jan. 26, 2022, the City Council approved additional funding for Contract 149307 with Ordinance S-48269.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.