Title
Cabling Communication Systems - State of Arizona Cooperative Contract - COOP 24-0211 - Amendment (Ordinance S-53121) - Citywide
Description
Request to authorize the City Manager or his designee to execute amendment to Contract 160319 with BPG Technologies, LLC to assign the contract from BPG Technologies, LLC to BPG Designs, L.L.C. Also request to authorize the City Manager or his designee to allow additional expenditures under Contracts 160319, 160320, 160334, 160337, 160338, 160379, 160471, 160489, and 160492 with BPG Designs, L.L.C; Anixter Inc.; IES Commercial, Inc.; Instrata Technologies, LLC; APIC Solutions Arizona, LLC; Graybar Electric Company, Inc.; The Fishel Company; Tel Tech Networks, Inc.; and Kearney Electric, LLC for the purchase of Cabling Communication Systems for the Information Technology Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $8,700,000, to be apportioned on an as-needed basis among the nine contracts.
Report
Summary
This contract will provide the City with equipment, installation, testing, and warranty of cabling communication systems to maintain connections of City facilities to the data network and phone system through internet access, phone lines, and data circuits, which allows City departments to connect to email and instant messaging and access critical software applications. The City's cabling communication systems are critical to the operations of all City departments. Cabling communications systems also enable access to emergency services and provide connectivity to various mechanical systems. Without the cabling communication systems, users and devices will not be able to connect to their network and/or backend systems for operations.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The contract term remains unchanged, ending on Oct. 1, 2027, with a one-year option to extend.
Financial Impact
Upon approval of $8,700,000 in additional funds, the revised aggregate value of the contracts will not exceed $26,200,000. Funds are available in the Information Technology Services Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Communications Cabling Systems - COOP 24-0211 (Ordinance S-52871) on May 20, 2026;
• Communications Cabling Systems - COOP 24-0211 (Ordinance S-50747) on March 4, 2024.
Department
Responsible Department
This item is submitted by Deputy City Manager David Mathews and the Information Technology Services Department.