Title
Northwest Water and Wastewater Master Plan - Engineering Services - WS85500455 and WS90500307 (Ordinance S-47069)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with two consultants listed below, to provide Engineering Services that include study, design, and construction administration and inspection services for the Northwest Water and Wastewater Master Plan project. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $17 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to study the project area to determine the water and wastewater infrastructure needed to plan for potential growth. Consultants will work with the City to evaluate and plan the long-term location and size of the infrastructure.
The Engineering consultants' services include, but are not limited to: design services for regional water infrastructure including a 52-Million Gallon per Day (MGD) pressure reducing valve station; 16- to 54-inch water transmission mains and 15 MGD booster pump station upgrades; design services for regional wastewater infrastructure including 5- to 12-MGD lift stations, 12- to 24-inch force mains and 15- to 60-inch gravity sewer mains; survey; acquiring easements, and assisting with the project bid process. Construction administration and inspection services include, but are not limited to: coordination with the contractor on site during construction; administration of the construction schedule, shop drawings and submittal review process, as well as payment applications; inspection of all construction activities; review and approval of change orders; and warranty inspection approximately 11 months after project completion.
These agreements are essential to the health, safety, and welfare of the public and critical operations for the City.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. A total of five firms submitted proposals for the combined procurement and are listed below:
Selected Firm (WS85500455 Water Master Plan)
Rank 1: Carollo Engineers, Inc.
Additional Proposers
Rank 2: Garver, LLC
Rank 3: Water Works Engineers, LLC
Rank 4: Kimley-Horn & Associates, Inc.
Selected Firm (WS90500307 Wastewater Master Plan)
Rank 1: Wilson Engineers, LLC
Additional Proposers
Rank 2: Carollo Engineers, Inc.
Rank 3: Garver, LLC
Rank 4: Water Works Engineers, LLC
Rank 5: Kimley-Horn & Associates, Inc.
Contract Term
The term of each agreement is four years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The total agreement value for Carollo Engineers, Inc. will not exceed $7 million and the total agreement value for Wilson Engineers, LLC will not exceed $10 million. The total fee will not exceed $17 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
North of the Central Arizona Project, south of Carefree Highway, west of I-17, and east of the City's west limits.
Council District: 1
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.