Title
Lutron Lighting Systems Contract - IFB PCC 26-0101 Request for Award (Ordinance S-52649) - Districts 7 & 8
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Lutron Services Co., Inc., to provide services for the Lutron lighting systems at the Phoenix Convention Center Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $350,000.
Report
Summary
This contract will provide maintenance and technical support for the Lutron lighting system installed throughout the Phoenix Convention Center Department. Services include system repairs, installation of additional components, and evaluations to ensure consistent performance and energy efficiency. The contractor will service all venues and parking garages managed by the Phoenix Convention Center Department, conduct periodic evaluations, advance sustainability initiatives, and support future enhancements to the lighting system.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
One vendor submitted a bid deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor:
Selected Bidder
Lutron Services Co., Inc.
Contract Term
The contract will begin on or about March 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $350,000.
Funding is available in the Phoenix Convention Center Department's Operating budget.
Location
Phoenix Convention Center, 100 N. 3rd Street
Orpheum Theatre, 203 W. Adams Street
Symphony Hall, 75 W. 2nd Street
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Cynthia Aguilar and the Phoenix Convention Center Department.