Title
Engineering/Consulting On-Call Services Calendar Years 2017- 2018 Amendment (Ordinance S-44436)
Description
Request to authorize the City Manager, or his designee, to execute amendments to 14 separate contracts to provide continued engineering and consulting on-call services on an as-needed basis. Further request authorization for the City Controller to disburse all funds related to this item. The fee for additional services will not exceed $400,000 per contract.
Report
Summary
The City uses engineering/consulting on-call services to efficiently deliver the City's $4.9 billion Capital Improvement Program (CIP). These on-call services contracts are re-procured every two years to ensure adequate competition as well as ease of use for City projects. The services provided by the firms includes studies, plan review, special inspections, programming, master plans, design, construction document development (plans, specifications and cost estimates), and construction administration and inspection services.
The following firms have been used on an as-needed basis to provide various professional services to various City departments for projects under the terms of their existing contracts. Due to increases in the City's CIP over the past two years, additional contract capacity is needed for the continued use of these firms through Dec. 31, 2018.
- Black & Veatch Corporation - Contract 143981
- Brown & Caldwell, Inc. - Contract 143982
- CDM Smith, Inc. - Contract 143987
- CH2M Hill Engineers, Inc. - Contract 143988
- Carollo Engineers, Inc. - Contract 143985
- Dibble Associates Consulting Engineers, Inc. - Contract 143990
- EIC Engineers, LLC - Contract 143993
- Engineering and Environmental Consultants, Inc. - Contract 143995
- GHD, Inc. - Contract 144000
- Project Engineering Consultants, LTD - Contract 144016
- Stanley Consultants, Inc. - Contract 144019
- Stantec Consulting Services, Inc. - Contract 144020
- Water Works Engineers, LLC - Contract 144025
- Wilson Engineers, LLC - Contract 144026
The Engineering/Consulting On-Call Services procurement process for Calendar Years 2019 and 2020 will begin in Summer 2018.
Procurement Information
The consultants were chosen for engineering/consulting on-call services using a qualifications-based selection process according to Section 34-604 of the Arizona Revised Statutes.
Contract Term
The contracts for the selected firms are from Jan. 1, 2017, through Dec. 31, 2018. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The initial contract value for each firm was established at a not-to-exceed amount of $800,000. The amendments would increase the capacity of each contract by $400,000, for a new contract value of $1.2 million. Costs incurred throughout the contract term will be recovered through charges made directly to the specific Capital Improvement Program projects.
Concurrence/Previous Council Action
The City Council approved the above contracts for Engineering/Consulting On-call Services (Ordinance S-43045) on Nov. 30, 2016.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.