Title
Contract Recommendation for Vehicle Suspension, Steering, and Alignment (Ordinance S-44355)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Betts Truck Parts & Service, and RWC International, LTD, for vehicle suspension, steering, and alignment services. This contract will have a $250,000 estimated annual expenditure, with a total aggregate amount not to exceed $1,250,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintaining a fleet of approximately 7,300 vehicles, with approximately 4,000 heavy duty models. Public Works will use the vendor services on this contract to repair vehicles back to Original Equipment Manufacturer (OEM) standards. The vendors will be responsible for performing repairs related to steering, suspension, and alignment on heavy duty, refuse, and fire apparatus class 8 vehicles.
Procurement Information
Invitation for Bid 18-FSD-062 was conducted in accordance with Administrative Regulation 3.10. Three offers were received for two groups with two different pick-up and delivery options: City pick-up and delivery; and vendor pick-up and delivery. Two offers were deemed responsive and responsible, and lowest offer was determined on an overall pricing structure for alignment services.
Betts Truck Parts & Service: $347.50 (both City and vendor pick-up and delivery)
RWC International, LTD: $355 (City pick-up and delivery); $475 (vendor pick-up and delivery)
Contract Term
The initial one-year contract term shall begin on or about May 1, 2018, with four options to extend in up to one year increments, for a total contract option term of five years.
Financial Impact
This contract will have a $250,000 estimated annual expenditure, with a total aggregate amount not to exceed $1,250,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.