Title
Heat Relief Online Training Curriculum Contract - RFQ-26-0144 Request for Award (Ordinance S-52632) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Pyro eLearning Solutions, LLC dba Ninja Tropic to provide heat relief online training curriculum for the Office of Heat Response and Mitigation. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $92,000.
THIS ITEM IS FOR DISCUSSION AND POSSIBLE ACTION.
Report
Summary
This contract will provide an online training curriculum for staff operating heat relief network sites including libraries, community centers, senior centers and external heat relief network sites within City of Phoenix boundaries. This training program will guarantee a uniform curriculum across all heat relief network sites ensuring staff follow the same guidelines and procedures while also clearly defining roles and responsibilities and improving operational efficiency.The program will be scalable and adaptable, which will allow easy on-boarding of new staff or expansion to additional sites.This training will directly impact the community and strengthen the heat relief network by equipping staff with knowledge, skills and ability to serve vulnerable populations including seniors and those without access to cooling and contributing to public health and safety goals during extreme heat conditions.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
A Request for Quotation solicitation was processed in accordance with City of Phoenix Administrative Regulation 3.10. One vendor submitted a bid deemed to be responsive to the posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor:
Selected Bidder
Pyro eLearning Solutions, LLC dba Ninja Tropic
Contract Term
The contract will begin on or about March 9, 2026, for a two-year term with three additional one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $92,000.
Funding is available in the Office of Heat Response and Mitigation through Federal Emergency Management Agency's Building Resilient Infrastructure and Communities grant, which was awarded to the City by the Arizona Department of Emergency and Military Affairs.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Office of Heat Response and Mitigation.