Title
Shared Local Governance Agreement with Phoenix Business and Workforce Development Board (Ordinance S-46163)
Description
Request to authorize the City Manager, or his designee, to enter into a Shared Local Governance Agreement (Agreement) between the City's Chief Elected Official (CEO) and the Phoenix Business and Workforce Development Board (PBWD Board). There is no impact to the General Fund.
Report
Summary
The PBWD Board is a local workforce development board established by federal law in the Workforce Innovation and Opportunity Act (WIOA). As stated in WIOA, the CEO, who is the Mayor of the City of Phoenix, and the PBWD Board share governance responsibility for the board functions such as local planning, program oversight, negotiating local performance accountability measures, selection of operators and providers, and approving the WIOA budget for the City's workforce program activities.
The Mayor designates the City Manager to be her delegate for the purposes of entering into this Agreement. The CEO and the PBWD Board must enter into a written partnership agreement that describes how the parties will carry out their shared governance functions. The Agreement sets forth the separation of duties between the City departments that implement WIOA services. The Agreement, which is scheduled to commence on or about Dec. 1, 2019, is required by federal law to separate certain roles and responsibilities between governance and operations of WIOA services as further described below.
The State Workforce Development Board (Workforce Arizona Council), as the designated representative of the Governor, provides guidance on the Agreement. The following paragraph outlines the functions within the Agreement that includes the updated required roles and separation of duties to provide workforce development activities, and highlights specific duties aligned with the WIOA and Workforce Arizona Council policies.
The Agreement details that the CEO is the grant recipient of WIOA funds for adult, dislocated worker, and youth, employment and training activities. Through the Agreement, the CEO designates an Administrative Entity, Fiscal Agent and Program Operator. Additionally, the Agreement outlines the PBWD Board membership, terms, subcommittees and other duties, roles and responsibilities of the Board. The Agreement outlines the process for selecting Board members and filling vacancies on the Board. Duties include the requirement to create a Local Workforce Development Area Plan consistent with WIOA, State Unified Plan, and CEO's strategic priorities and policies. Also included in the Agreement is a Memorandum of Understanding (MOU) between City Departments for the implementation of the Agreement. Details within the MOU include that the Community and Economic Development Department serves as the Administrative Entity which includes the following primary functions: staffing the PBWD Board, oversight of the One Stop Operator contract, quality assurance, business services, procurement of services for the PBWD Board and oversight/administration of the Shared Local Governance Agreement. The Human Services Department provides the following primary functions: the Management Services Division serves as the Fiscal Agent and the Business and Workforce Development Division serves as the Program Operator. The Fiscal Agent is responsible for the management and disbursement of the grant funds for workforce development activities at the direction of the PBWD Board and authorization of the City Council. The Program Operator directly provides career services and manages and procures youth services contracts and competitive grants. The Agreement will include other terms and conditions as determined by the City Manager.
Contract Term
The Agreement will be in effect on or about Dec. 1, 2019 through June 30, 2021.
Financial Impact
There is no impact to the General Fund with this action.
Concurrence/Previous Council Action
The Proposed Shared Local Governance Agreement is scheduled to be presented at the Phoenix Business and Workforce Development Board meeting on Nov. 14, 2019. On July 28, 2017, the City Council authorized entering into a Shared Local Governance Agreement between the City (Chief Elected Official) and the Phoenix Business and Workforce Development Board, via Ordinance S-43764.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Community and Economic Development Department.