Title
Air Conditioning Cooler Parts and Equipment - IFB-23-FMD-032 - Amendment (Ordinance S-52544) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute amendments to contracts with American Refrigeration Supplies, Inc. (Contract 157904), United Refrigeration, Inc. (Contract 157905), and Ferguson Enterprises, LLC (Contract 157906) to allow the Water Services Department to utilize the contracts and to approve additional expenditures. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1,655,000.
Report
Summary
These contracts provide air conditioning and cooler parts, as well as equipment necessary to maintain the functional operation and extend the longevity of existing heating, ventilation, and air conditioning (HVAC) systems. This contract supports the Water Services, Phoenix Convention Center, Aviation, and Public Works departments. Approval of this request will also allow the Water Services Department to utilize the contracts to complete preventative maintenance and repairs.
Contract Term
The contract term remains unchanged, ending on March 31, 2026, with two one-year options to extend remaining.
Financial Impact
Upon approval of $1,655,000 in additional funds, the revised aggregate value of the contract will not exceed $5,230,000. Funds are available in the Water Services Department's Operating budget.
Concurrence/Previous Council Action
The City Council previously approved the Air Conditioning Cooler Parts and Equipment contracts (Contracts 157904, 157905, and 157906) by Ordinance S-49460 on March 1, 2023.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer and Deputy City Manager Alan Stephenson and the Water Services and Public Works departments.