Title
Phoenix Police Department Hiring Software (E-SOPH) - Requirements Contract EXC 22-057 (Ordinance S-48465)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Miller Mendel, Inc. to purchase hiring software known as E-SOPH for the Police Department. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code section 42-18 and authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $611,770.
Report
Summary
This software will streamline background investigations on prospective applicants and electronic reference checks and will increase efficiencies when data is shared with the 11 Arizona law enforcement agencies that already use E-SOPH. This will allow the City to request and send applicant files to other law enforcement agencies to conduct file reviews. As the Police Department is currently experiencing significant staffing shortages, this new software technology will automate the business processes, streamline case management and reduce applicant processing times.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of an approved Determination Memo which cited the software is a patented system and Miller Mendel is the only vendor who can provide the software.
Contract Term
The five-year contract term will begin on or about April 1, 2022.
Financial Impact
The aggregate contract value will not exceed $611,770. Funds are available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.