Title
Planning and Development Department Civil Field Inspection On-Call Services for Grading/Drainage, Sewer, Water, Storm Drain, Concrete and Street Paving (Ordinance S-44343)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the top three firms listed below to provide civil field inspection on-call services for grading/drainage, sewer, water, storm drain, concrete and street paving from May 1, 2018 through April 30, 2020, for the Planning and Development Department. The fee for services will not exceed $1.17 million each. Further request authorization for City Controller to disburse all funds related to this item.
Additionally, authorization is further requested for the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The firm's services will include, but are not limited to: civil field inspections of site and civil infrastructure construction associated with private developments for grading and drainage, sewer, water, storm drain, concrete and paving projects submitted to the City by private property owners for permit issuance.
Procurement Information
The top three firms were chosen using a qualifications-based selection process in accordance with section 34-604 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. title 34, the City is not to release the scoring of proposers until a contract has been awarded. Ten firms submitted proposals. The top five rankings are as follows:
Tristar Engineering and Management, Inc.: Ranked 1
Consultant Engineering, Inc.: Ranked 2
Quality Testing, LLC: Ranked 3
Dibble CM: Ranked 4
The CK Group, Inc.: Ranked 5
Contract Term
The term of each contract is for two years, or up to the contract limit of $1.17 million, whichever occurs first. Contract work scope identified and incorporated into the contract prior to the end of the contract term may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The total fee for each contract services will not exceed $1.17 million, including all subconsultants and reimbursable costs. Funding is available in the Planning and Development Department's Development Services Fund. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Planning and Development Department, and the City Engineer.