Title
Rye Grass Seed - Requirements Contract IFB 15-202 (C) (Ordinance S-47927)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures and to extend Contract 141054 with Simplot Partners for the purchase of rye grass seed for the Parks and Recreation Department. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $66,000.
Report
Summary
This contract provides rye grass seed, which is used each fall to over seed downtown/special event parks such as Margaret T. Hance Park, and athletic fields to maintain compliance with Major League Baseball standards, as well as national standards for tournaments played at Reach 11. These parks and athletic fields are operated and maintained by the Parks and Recreation Department. Industry-wide, there is currently an increase in price and limited availability for rye-grass seed; and other local organizations have confirmed experiencing the same issues obtaining seed. Due to this unexpected 100 percent price increase, the Parks and Recreation Department needs additional funds to continue daily operations for this upcoming seeding season. The addition funds should be sufficient to cover the seed costs through the end of this contract term.
Contract Term
The contract term is July 23, 2015 through Jan. 1, 2022.
Financial Impact
Upon approval of the $66,000 in additional funds, the revised aggregate value of the contract will not exceed $829,000. Funds are available in the Parks and Recreation Department's budget.
Concurrence/Previous Council Action
This contract was originally approved by City Council on July 1, 2015; and additional expenditures were authorized on April 20, 2016, May 6, 2020 and June 23, 2021.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and Recreation Department.