Title
Aviation Glass Repair, Replace, and Maintenance Services - IFB 21-003 - Amendment (Ordinance S-50130)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 152953 with True View Windows and Glass, LLC to allow additional expenditures and add the Public Works Department as an authorized user for glass repair, replacement, and maintenance services in City-owned facilities. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $400,000.
Report
Summary
The Public Works Department is responsible for providing glass repair and replacement in facilities citywide. This agreement will provide glass repair, replacement, installation, and maintenance services in City-owned facilities. The agreement also provides frame components, various types of glass for windows, and specialty services, such as glass scratch removal, graffiti protection film, and the replacement of worn or missing seals.
Procurement Information
Invitation for Bid 21-003 was conducted in accordance with Administrative Regulation 3.10. Offers were received by the Aviation Department on July 27, 2020. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offer submitted by True View Windows and Glass, LLC was deemed fair and reasonable.
Contract Term
The five-year contract term will remain unchanged, ending Sept. 30, 2025.
Financial Impact
The initial authorization for this agreement was for an expenditure not-to-exceed $1 million. This request will increase the authorization of the agreement by an additional $400,000, for a new not-to-exceed agreement value of $1.4 million. Funds are available in the Public Works Department's budget.
Concurrence/Previous Council Action
The City Council approved Agreement 152953 with True View Windows and Glass, LLC (Ordinance S-46913) on Sept. 16, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation and Public Works departments.