Title
Inspection and Repair of Hoists and Cranes (Ordinance S-45797)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with American Inspection and Test, Inc. for inspection and repair services for hoists and cranes for the Water Services, Aviation, and Public Works departments for a five-year period. Further request to authorize the City Controller to disburse all funds related to this item. The funds will not exceed $325,000.
Report
Summary
The City of Phoenix requires preventative maintenance and repairs to overhead hoists and cranes on an as-needed basis. The City uses hoists and cranes for various work applications that are vital to daily operations. The City has a need to use inspection and repair services for hoists and cranes to avoid equipment failures that can cause interruptions in daily operations.
Procurement Information
In accordance with Phoenix City Code section 43-12 (A) and (B), and the City's Administrative Regulation 3.10, an Invitation for Bid (IFB) was posted on the City's solicitation website on March 15, 2019. It was determined that it would be in the City's best interest to award by group. On April 5, 2019 at 2 p.m., the following three bidders each submitted bids for Group I - Hoist and Crane Repairs and Group II - Hoist and Crane Inspections:
Group I - Hoist and Crane Repairs:
American Inspection and Test, Inc.: $170 (total cost of the line items)
Stafford Crane and Hoist: $220 (total cost of the line items)
Quality Crane Services, Inc.: $270 (total cost of the line items)
Group II - Hoist and Crane Inspections:
American Inspection and Test, Inc.: $291 (total cost of the line items)
Quality Crane Services, Inc.: $820 (total cost of the line items)
Stafford Crane and Hoist: $1,045 (total cost of the line items)
The Procurement Officer recommends acceptance of the bids from American Inspection and Test, Inc. for Groups I and II, as the most responsive and responsible bidder, that is most advantageous to the City.
Contract Term
The contract term is for five years effective July 1, 2019 through June 30, 2024.
Financial Impact
The contract value will not exceed $325,000. Funding for this contract is available in the Water Services, Aviation and Public Works departments' Operating budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters, Assistant City Manager Deanna Jonovich, and the Water Services, Aviation and Public Works departments.