Title
Fleet Towing Services - Contract Recommendation (Ordinance S-44454)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with First Class Auto Transport, LLC, and Western Towing of Phoenix, Inc., for fleet towing services, in an amount not to exceed $1,500,000 over the life of the contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department requests approval to use First Class Auto Transport, LLC, and Western Towing of Phoenix, Inc., to provide towing services for City-owned vehicles. The contractor shall provide all materials, equipment, travel and personnel. Towing services play a critical role in the timely response to vehicle breakdowns. Under this contract vendors must provide citywide towing services for light, medium, and heavy duty vehicles and must sustain three shifts, covering 24 hours a day for seven days a week.
Procurement Information
An Invitation for Bid was conducted in accordance with Administrative Regulation 3.10. Two offers were received. First Class Auto Transport, LLC bid on group I only, and Western Towing of Phoenix, Inc., bid on all three groups. Both were deemed responsive and responsible to all specifications, terms and conditions for the required goods/services.
First Class Auto Transport, LLC
- Light Duty, Group I: $53.55 base charge
Western Towing of Phoenix, Inc.
- Light Duty, Group I: $58.00 base charge
- Medium Duty, Group II: $98.00 base charge
- Heavy Duty, Group III: $175.00 base charge
Contract Term
The initial one year contract term shall begin on or about July 1, 2018, with four options to extend in one-year increments, for a total contract option term of five years.
Financial Impact
These contracts will have a $300,000 estimated annual expenditure, with a total aggregate amount not to exceed $1,500,000 over the life of the contracts. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.