Title
Citywide Fire Sprinkler Service - Job Order Contract Services Amendment - 4108JOC190 (Ordinance S-50891)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Master Agreement 152083 with The Hiller Companies, Inc. to increase the Master Agreement value by $10 million, to authorize execution of a Job Order Agreement in an amount not to exceed $4 million for the 27th Avenue Transfer Station Material Recovery Facility Fire System project, and to authorize execution of a Job Order Agreement in an amount not to exceed $5 million for the Burton Barr Library Fire Sprinkler System project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $10 million.
Report
Summary
The purpose of the 27th Avenue Transfer Station Material Recovery Facility Fire System project is to complete the installation of thermo cameras, flame detectors, and a deluge system, as required by the Phoenix Fire Department.
The purpose of the Burton Barr Library Fire Sprinkler System project is to assess the overall fire suppression system and replace the portion of the fire sprinkler system that is at end of life.
This amendment is necessary because use of Job Order Contract construction services allows the City to address timeline requirements and specialized aspects of each project. This amendment will provide additional funds to the agreement.
Contract Term
There is no impact to the original Master Agreement term. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The initial agreement for Fire Sprinkler Job Order Contract Services was approved for an amount not to exceed $5 million, including all subcontractor and reimbursable costs. This amendment will increase the Master Agreement by an additional $10 million, for a new total amount not to exceed $15 million, including all subcontractor and reimbursable costs.
Funding for this amendment is available in the Public Works Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Fire Sprinkler Job Order Contract Services Master Agreement 152083 (Ordinance S-46622) on May 20, 2020.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Public Works Department and the City Engineer.