Title
Additional Expenditures for Pre-Engineered Fabric Shade Structures - ESC 16D-SHADE-0401(B) (Ordinance S-47215)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 147568 with Shade 'N Net of Arizona, Inc. for a wide range of shade structure products and services for the Public Works Department. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $412,500.
Report
Summary
The project planners in the facilities operations division of the Public Works Department fulfill work order requests for all customer departments. On occasion, fabric shade structures are requested to be repaired, replaced or installed at City facilities. Allowing Public Works to make purchases on this contract benefits the City by being cost efficient, and streamlining accounting procedures. Additional funds are needed to add the Public Works Department as an authorized user. The departments currently using these contract services include the Parks and Recreation, Water Services and Fire departments.
Contract Term
The contract term is April 24, 2018 through April 23, 2023.
Financial Impact
Upon approval of $100,000 in additional funds, the revised aggregate value of the contract will not exceed $412,500. Funds are available in the Public Works Department's budget.
Concurrence/Previous Council Action
This contract was originally approved by City Council on April 18, 2018, and additional expenditures were approved by City Council on Aug. 29, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.