Title
Welding and Metal Fabrication Services - Contract Recommendation (Ordinance S-45395)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Colby Welding & Radiator, Inc., Interstate Mechanical Corporation, Inc. (IMCOR), Jerry R. Elliott dba Certi-Welders, and Lincoln Constructors, Inc. to provide welding and metal fabrication services for the Public Works Department. This contract will have a total aggregate value of $900,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintaining over 600 heavy-duty vehicles and equipment to include tractors, front loaders, backhoes, and refuse trucks that provide critical services to City residents. The department uses welding and metal fabrication services for various operational needs to include trash collection and recycling bin repairs, and repairs to City buildings and property.
Procurement Information
Invitation for Bid (IFB) 19-FSD-031 was conducted in accordance with Administrative Regulation 3.10. Public Works received five bids with four being deemed responsive and responsible. One bid was deemed non-responsive. There were four groups to be awarded for different welding and metal fabrication services with all four vendors bidding on all groups.
Colby Welding & Radiator, Inc.: Group 1
Interstate Mechanical Corporation, Inc. (IMCOR): Groups 1-2
Jerry R. Elliott dba Certi-Welders: Groups 2-4
Lincoln Constructors, Inc.: Groups 3-4
The Bid Summary of offers is included as Attachment A for Groups 1-4.
Contract Term
The initial one-year contract term will begin on or about April 1, 2019, with four option years to extend in increments of up to one year, for a total contract option term of five years.
Financial Impact
This contract will have an estimated annual expenditure of $180,000, with a total aggregate amount not to exceed $900,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.