Title
2017-2018 Bridge Asset Management and Inspection Program - Engineering Services - ST85110145, ST85110134, 6656111097, 7630000300 (Ordinance S-44011)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with HDR Engineering, Inc., (Phoenix) to provide engineering services in support of the City's Bridge Asset Management and Inspection Program. Further request authorization for the City Controller to disburse all funds related to this item. HDR Engineering, Inc.'s fee for engineering services will not exceed $309,447, including all subconsultants and reimbursable costs.
Additionally, request authorization for the City Manager, or his designee, to take all action as deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
This project consists of the inventory and inspection of 72 bridges owned and maintained by the City of Phoenix and other agencies. The bridges are located at various locations throughout the City of Phoenix.
HDR Engineering, Inc.'s services will include, but are not limited to: bridge inspection according to the National Bridge Inspection Standards, reporting inspection and coding inventory data into bridge management software, producing inspection reports sealed by a professional engineer, managing and scheduling bridge inspection teams, procuring equipment for bridge inspections, securing permits and right of entry necessary to complete inspections, and other various tasks to accomplish the mandated requirements.
Procurement Information
HDR Engineering, Inc., was chosen for this project using a direct-select process according to section 34-103 of the Arizona Revised Statutes. The City's agreement with ADOT specifies that only on-call consultants that meet the City's Bridge Inspection qualifications be allowed to inspect the City's Bridge Inventory. With the short notice and pending bridge inspection cycle, it is urgent that a qualified consultant be hired as quickly as possible. HDR Engineering, Inc., is the only ADOT Bridge Inspection On-call consultant that meets ADOT requirements, is uniquely qualified to provide the services needed, and is very familiar with the requirements and procedures of the City's Bridge Inspection Program.
Contract Term
The term of the contract is for two years. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
HDR Engineering, Inc.'s fee for engineering services will not exceed $309,447, including all subconsultants and reimbursable costs. Funding is available in the Street Transportation Department's Capital Improvement Program budget, the Aviation Department's Operating budget and the Phoenix Convention Center Department's Operating budget. Contract payments may be made up to the contract limits for all rendered contract services, which may extend past the contract termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.