Title
Construction Contracts Required During City Council Summer Recess (Ordinance S-52176) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter up to four contracts in support of certain critical construction projects during the City Council summer recess that cannot wait until the City Council's return in the fall. Further request to authorize the City Controller to disburse any and all funds related to this item. Each of the four contracts authorized herein along with the named contracting party, the term and amount of the contract will be separately ratified by City Council at a future date.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the related projects. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation.
Report
Summary
The Office of the City Engineer has identified the following items as urgent, critical, and requiring contract services for projects that have very time sensitive construction deadlines. The procurements related to these projects are scheduled to complete selection in late June and July 2025, which will not allow contract awards to occur prior to Council's summer recess. The specific reasons for the urgency of each item are set forth in more detail below.
- Item 1: HS99990005 - Motel Conversion to Senior Affordable Housing Design-Bid-Build Services. The lowest, responsible, responsive bid will be awarded. Funding is available through the American Rescue Plan Act (ARPA). Contract services for this item are urgent because construction projects that use ARPA funds need to maintain a strict timeline in order to use all ARPA funds before they expire. Council District 5
- Item 2: PT22137001 FTA - Phase I Electric Battery Charging Stations and Temporary Hydrogen Fueling Stations for Buses Design-Bid-Build Services. The lowest, responsible, responsive bid will be awarded. Contract services for this item are urgent because construction of the electrical battery charging and temporary hydrogen fueling facilities must be completed prior to taking delivery of the buses which have already been ordered. Council District 7
- Item 3: ND30080040 - Burton Barr College Depot Design-Bid-Build Services. The lowest, responsible, responsive bid will be awarded. Contract services for this item are urgent due to volatility in market prices and resulting price escalation for design-bid-build services. Council District 7
- Item 4: ST87600132 - Western Canalscape: 4th Avenue to 24th Street Design-Bid-Build. The lowest, responsible, responsive bid will be awarded. Contract services for this item are urgent due to a deadline to meeting a funding match from the Salt River Project. Council Districts 7 and 8
Procurement Information
The City Engineer recommends entering into contracts by the City Manager during the summer recess to the firms who provide the best value to the City based on qualifications and price proposals submitted by the firms in response to the City's request for bids and proposals for the projects listed above.
Contract Term
Contract terms will vary depending on the scope of services for each project. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
Capital Improvement Program or Operating budget funding may be utilized. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Managers Gina Montes, Alan Stephenson and Mario Paniagua, the Office of Homeless Solutions, the Neighborhood Services, Public Transit and Street Transportation departments and the City Engineer.