Title
FuelMaster Fuel Management System - Maintenance and Support Contract (Ordinance S-48721)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Syn-Tech Systems, Inc. to provide hardware, maintenance, and software support for the FuelMaster Fuel Management System that supports the fueling sites for the Aviation Department at Phoenix Sky Harbor International Airport, Phoenix Goodyear Airport, and Phoenix Deer Valley Airport. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $250,000.
Report
Summary
The contract will allow Syn-Tech Systems, Inc. (Syn-Tech) to provide regular maintenance and emergency phone and technical support for hardware and software issues remotely 24 hours per day 365 days per year for the Aviation Department's various fuel monitoring systems. The contract will also allow the Aviation Department to receive software upgrades, bug fixes, and new version releases as they become available.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a Sole Source Determination Memo citing Syn-Tech as the only vendor certified to maintain and repair the FuelMaster Fuel Management System manufactured by Syn-Tech and Syn-Tech is the only authorized seller of FuelMaster software.
Contract Term
The five-year term of the contract will begin on or about Sept. 1, 2022.
Financial Impact
The contract value will not exceed $250,000.
Funding is available in the Aviation Department's operating budget.
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road;
Phoenix Deer Valley Airport - 702 W. Deer Valley Road; and
Phoenix Goodyear Airport - 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.