Title
HVAC Air Filter Maintenance Contract - IFB 27-FMD-007 Request for Award (Ordinance S-52926) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into contracts with BJ Chispas, LLC; D.L. Sales, LLC; American Air Filter Company Inc.; Florence Filter Corporation; and ABM Industry Groups, LLC to provide air filter replacement services and supplies for the Phoenix Convention Center, Public Works, and Water Services departments. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $7,595,245.
Report
Summary
This contract will provide routine HVAC air filter maintenance services. The awarded vendors will provide routine maintenance and supply air filters, which are essential to ensuring reliable building operations, maintaining indoor air quality, and prolonging equipment life across City-owned facilities. Air filters help remove dust, debris, allergens, and airborne contaminants from circulating air, allowing HVAC systems to operate efficiently and reducing strain on system components.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Five vendors submitted bids deemed to be responsive to posted specifications and responsible for providing the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendors:
Selected Bidders
Bidder A: BJ Chispas, LLC
Bidder B: D.L. Sales, LLC
Bidder C: American Air Filter Company Inc.
Bidder D: Florence Filter Corporation
Bidder E: ABM Industry Groups, LLC
Contract Term
The contracts will begin on or about July 1, 2026, for a three-year term with two one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $7,595,245. Funding is available in the operating budgets of the Phoenix Convention Center, Public Works, and Water Services departments.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer, Deputy City Managers Alan Stephenson and Cynthia Aguilar and the Water Services, Public Works, and Phoenix Convention Center departments.