Title
Fire Suppression Systems Contract at North Gateway and 27th Avenue Transfer Stations - RFA 25-SWDD-026 - Request for Award (Ordinance S-51332) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Fire Rover, LLC to provide fire suppression systems at the North Gateway and 27th Avenue Transfer Stations for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $3,100,000.
Report
Summary
Over the last couple years, the Public Works Department has seen a significant increase in batteries, electronics, and chemicals disposed of in household recycle bins. These items have started multiple fires, resulting in downtime, equipment damage, and reduced productivity. Fire Rover, LLC is the only company that offers a comprehensive fire protection system. Their ongoing monitoring services include a 24/7 live-monitoring team that is instantly alerted of a heat increase, and their automated suppression system is engaged to extinguish the fire. Fire departments nationwide have supported installing these systems to supplement existing fire suppression systems. This contract will provide the installation, monitoring, and maintenance of fire suppression systems at the North Gateway and 27th Avenue Transfer Stations. During the installation of the initial system completed by Fire Rover at North Gateway to watch over the Materials Recovery Facility (MRF) tip floor in the first half of 2024 Public Works and Fire Rover have identified additional coverage areas at the North Gateway and 27th Avenue MRFs.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition due to the unusual nature of the service. Fire Rover, LLC, a Michigan based company, offers a comprehensive fire protection system.
Contract Term
The contract will begin on or about November 1, 2024 for a three-year term with two one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $3,100,000 for the five-year aggregate term.
Funding is available in the Public Works Department budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.