Title
Purchase of Nex-Terra Bins (Ordinance S-47335)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Waxie Sanitary Supply for the purchase of 15 Nex-Terra bins to be used by customers to drop off materials at Phoenix City Hall and Calvin C. Goode buildings. Further request to authorize the City Controller to disburse all funds related to this item. This contract will have a one-time expenditure of $17,464.
Report
Summary
The Public Works Department seeks to purchase 15 Nex-Terra bins for multiple City departments, to be used for customers to drop off materials during the newly established Appointment Only model at Phoenix City Hall and Calvin C. Goode buildings. The bins will be placed in the atriums and will allow materials to be dropped off by customers and vendors in a safe and secure manner. The bins can support larger materials such as blueprints and remain secure until accessed by the respective department. In response to the COVID-19 pandemic, the City established the Appointment Only model and these bins will allow customers to drop off time-sensitive materials to the respective department and continue to use City services without delay.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a determination memo citing time restriction. As a result of the current COVID-19 pandemic, time is of the essence to purchase these bins to allow business and services with the City to continue without delay.
Contract Term
This contract will begin upon City Council approval on March 3, 2021 for the one-time purchase of 15 Nex-Terra bins.
Financial Impact
This contract will have a one-time expenditure amount of $17,464, including all applicable taxes. Funding is available in the General Fund.
Location
Phoenix City Hall - 200 W. Washington St.
Calvin C. Goode - 251 W. Washington St.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.