Title
Aquifer Storage and Recovery Wells and Water Production Wells - Engineering Services - WS85010054 (Ordinance S-45072)
Description
Request to authorize the City Manager, or his designee, to enter into three separate agreements with Wilson Engineers, LLC, Brown & Caldwell, Inc., and Stanley Consultants, Inc. to provide Engineering Services that include construction administration and inspection (CA&I) services for the Aquifer Storage and Recovery (ASR) Wells and Water Production Wells project. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $3.965 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to construct seven ASR wells by 2021. Water pumped from the wells will be used to supplement potable water customers throughout Phoenix and augment Phoenix’s potable water resources during times of long-term water shortage and emergency outage, as well as balance potable water system demand.
The Engineering consultants' services will include, but are not limited to: project administration and engineering services during construction, review of structural and shop drawings, on-site special inspections, record drawings, contractor's and manufacturer's equipment training, reviewing and processing contractor progress payments, recording and tracking warranty requests during the warranty period, coordination between other consultants that may be necessary to ensure proper performance of the consultants, and other special services as needed.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Nine firms submitted proposals and are listed below.
Selected Firms
Rank 1: Wilson Engineers, LLC
Rank 2: Brown & Caldwell
Rank 3: Stanley & Associates
Additional Proposers
Rank 4: Carollo
Rank 5: ARCADIS
Rank 6: NCS Engineers
Rank 7: Terra Tech
Rank 8: Michael Baker International
Rank 9: Golder Associates
Contract Term
The term of each agreement is three calendar years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement values including all subconsultants and reimbursable costs are as follows:
- Wilson Engineers, LLC will not exceed $1.64 million.
- Brown & Caldwell, Inc. will not exceed $1.23 million.
- Stanley Consultants will not exceed $1.095 million.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
- ASR Well 304: 31st Avenue and Cochise Drive.
- ASR Well 305: 56th Street and Century Lane.
- ASR Well 306: 57th Street and Thunderbird Road.
- ASR Well 307: 56th Street and Deer Valley Drive.
- ASR Well 308: Deer Valley Drive and Tatum Boulevard.
- ASR Well 309: Deer Valley Road and 36th Avenue.
- ASR Well 312: Tatum Boulevard and Paradise Lane.
Council Districts: 1, 2 and 3
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.