Title
Audio Video Equipment and Service - ADSPO17-00007302 (Ordinance S-44142)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Inter-Tech Corporation, Ford Audio Video Systems, LLC, Troxell Communications Inc., Commercial Computer Services, Inc. and Level 3 Audio Visual LLC through the State of Arizona's Cooperative Contract ADSPO17-00007302 in order to purchase audio video equipment and services for citywide departments. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $3,600,000 over the life of the contract, with an estimated annual expenditure of $720,000.
Report
Summary
The purpose of this Audio Video Equipment and Service cooperative agreement is to provide a broad range of audio and video equipment, support services, as well as any necessary account and delivery services to citywide departments. Examples of AV items that are eligible for purchase are actual manufacturer’s products and/or services and all labor, materials, transportation, equipment and other necessities for the installation, integration, and implementation, including engineering analysis, design and configuration of the manufacturer’s product and/or service. Software and/or hardware maintenance of the manufacturer’s product or service. Ancillary services that may be offered in conjunction with implementation or extension of a product include design, installation, training, maintenance and integration.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. Utilization of cooperative agreements allows the City to benefit from national government pricing and volume discounts.
Contract Term
The five-year contract term shall begin on or about Dec. 13, 2017.
Financial Impact
The aggregate contract value will not exceed $3,600,000 over the life of the contract, with an estimated annual expenditure of $720,000. Funds are available in various department's budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.